Business copiers play a bigger role than we think in steering a company toward success. The right—or wrong—machine can impact workflow, staff productivity, and long-term costs. While selecting the best fit for your office may seem like a tedious task, it doesn’t have to be overwhelming with the proper guidance. Read on for a comprehensive look at how to choose your next business copier and discover why Gray & Creech has remained a trusted partner in the Triad and Triangle for more than 100 years!
Top Features of High-Performance Business Copiers
In 2025, business copy machines leverage cutting-edge technology to enhance efficiency and reduce operational headaches. The latest multifunction office printers (MFPs) handle even the heaviest loads of printing, scanning, copying, faxing, and even emailing documents.
Look for these key features to keep your workplace running at peak capacity:
- Automatic document feeders: Multi-page copy capabilities without manual handling
- Flexible paper handling: Supports various paper sizes and large drawer capacities
- Finishing options: Collate, staple, fold, or insert covers to streamline document preparation
- Security features: User authentication, encrypted printing, and antivirus protection
- Connectivity: Cloud and network integration for seamless remote printing and sharing
- Ease of use: Intuitive touchscreens and mobile printing to minimize training time
The best business copiers integrate all of these essential elements into one reliable, high-functioning system. Read more here about the big business benefits of a commercial copier!
Types of Business Copier Machines
However, not every copier fits every office. So, consider your workspace size and output when selecting a model.
- Desktop Models: Compact, tabletop machines with basic functionality, suitable for light use, and usually support 1-3 person offices
- Commercial System: Full multifunction capabilities, optional finishing, larger paper input, and designed for typical office volumes up to 25,000 images per month
- Commercial Production Systems: Designed for high-volume environments or where top-notch quality is paramount. These systems have advanced finishing, higher print speeds, and optional Fiery Advanced Print controllers for advanced print spooling, color match, and variable data printing.
Is it time to upgrade your office equipment? Don’t know? Take our imaging assessment and custom configure a system that works best for your organization.
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How to Choose the Right Business Copier for Your Office
Start by assessing your team’s copy volume and daily usage. Large-scale environments may require a multifunction office printer, while smaller teams can benefit from compact business copier machines that tackle daily tasks without overcomplication.
Next, consider the total cost of ownership. This includes both the upfront price and ongoing expenses like maintenance, toner, and potential downtime. When you invest in a reliable system from the beginning, you can prevent costly interruptions later down the road.
Your choice of vendor is just as important as your business copier, scanner, or printer. Partner with a reputable company that works with manufacturers, such as HP, Xerox, or Sharp, for responsive support and dependability. These top-tier systems are also equipped with must-have, built-in security to enhance your protection against cyber-attacks.
From performance expectations to future-proof features, take a look at this guide on how to choose the right office printer for your business!
The Best Copier Leasing Companies to Consider
Leasing a business copier offers a cost-effective way to access the latest technology without a hefty upfront investment. Many companies turn to trusted providers like Gray & Creech for flexible leasing programs that include maintenance coverage and the ability to upgrade as your needs change.
A copier lease option also allows companies to match copier capabilities to current operational needs, scale up when required, and reduce the burden of equipment management—all while maintaining budget predictability.
Work with a Leading Imaging Partner
Gray & Creech has spent over a hundred years helping companies across the NC Triad and Triangle select business copier machines that truly fit their workflow, budget, and unique needs. Whether you’re buying, leasing, or upgrading, our team matches your office with the technology built to handle your daily demands. We take the time to understand how your business operates, so your copier works as hard as your team does.
Ready to find the perfect business copier for your office?
Contact the experts at Gray & Creech for your FREE consultation and maximize your productivity today!