Most businesses invest significant money and resources to protect themselves from digital threats, but one critical vulnerability often goes overlooked — copier and printer security. According to HP printer security, less than 2% of business printers are secure. The danger? These devices are no longer just simple machines. They are smart, connected, and, if left unsecured, prime targets for hackers.
Especially in the age of hybrid work, ignoring printer and copier security can expose your organization to data breaches, operational disruptions, and hefty regulatory fines. Let’s explore the risks, solutions, and benefits of a strong imaging security strategy to help safeguard your business.
The Hidden Risks of Printer Security Vulnerabilities
Modern printers and copiers connect to your network and often store sensitive data, such as scanned documents, email credentials, and user information. Without the proper print security, these devices present an easy back door for cybercriminals to access confidential information.
If you don’t invest in printer security, your business could face any or all of these detrimental issues:
- Data breaches: Unsecured printers often store confidential information on internal hard drives, which are easy for malicious hackers to access.
- Network attacks: Hackers can infiltrate your network through poorly configured or outdated devices.
- Compliance issues: Industries like health care, legal, and government must meet strict data protection regulations. A security lapse could result in hefty fines and reputational damage.
- Costly downtime: Hacks and breaches can take down your systems and destroy productivity.
Don’t let printer security risks derail your business.
Make 2025 the year you prioritize printer security.
Call Gray & Creech TODAY!
5 Printer Security Best Practices
A comprehensive printer security policy can mitigate risks and save your company from lost productivity and costly downtime. Here are some essential items to add to your printer security checklist.
- Get robust security: Proper security configuration is essential to your overall security preparation. Many printer companies don’t configure and set important built-in features; Gray & Creech does. Sometimes, you may upgrade equipment with an even more robust commercial security offering.
- Encrypt data transmission: Ensure any data sent to or from your printers is encrypted to prevent interception.
- Secure print features: Enable pull printing, where users release their jobs at the printer, so sensitive documents aren’t left unattended. Plus, user authentication requires a login before accessing your printer to prevent unauthorized access and usage.
- Regularly update firmware: Whether you’re using HP, Xerox, or Sharp copier security, keep your devices updated with the latest patches. Outdated firmware is a common entry point for hackers.
- Conduct routine security audits: Evaluate your printer and copy machine security and monitor device activity to identify and mitigate vulnerabilities.
The Cost of Neglect vs. the Value of Protection
Failing to address printer security can lead to significant financial and operational consequences:
- Loss of customer trust
- Downtime from ransomware attacks
- Costly compliance fines
On the flip side, printer security standards help boost efficiency, reduce risks, and provide peace of mind. Imagine knowing your business is protected from all angles — from your network to your imaging devices.
Choose an Imaging Solutions Partner Backed by Brands Like HP, Sharp, and Xerox Printer Security
Partnering with a reliable imaging solutions company ensures your printers and copiers remain secure, efficient, and compliant. Gray & Creech Office Solutions offers tailored services for businesses in the North Carolina Triad and Triangle regions, helping you stay ahead of security risks every day.
Here’s what sets us apart:
- Industry expertise: We’ve been in business since 1922 and earned dozens of 5-star reviews from NC businesses like yours. Whether you have a question like “How do I secure my HP wireless printer,” or aren’t sure which copier to purchase, Gray & Creech can help.
- Partnerships with top-rated brands: As a dealer for Xerox, HP, and Sharp, we bring top-tier security features to your imaging fleet.
- Custom solutions: You get tailored solutions for your needs, whether you’re a small to mid-size business or a large government agency. Learn more about how we support government organizations.
- Fast, local support: When you have an office equipment problem, you want it fixed right away. Our average response time is just 3.2 hours!
Gray & Creech partnered manufacturers are the #1 (HP) and #2 (Xerox) highest-rated and most secure printing devices available.
Take Action on Your Print Security Today
Don’t wait for a security breach to highlight your vulnerabilities — partner with Gray & Creech Office Solutions to strengthen your copier and printer security.
An investment in printer security doesn’t just protect your devices. It protects your entire business.
Contact us TODAY to Schedule Your Business Technology Assessment!